Enhancing Commercial Cleaning Contracts with Inventory Management

Supply chain management is a vital component in cleaning product procurement, especially for businesses with a large employee and client base. However, for many large cleaning and hygiene contractors, inventory management can be difficult to keep on top of.

With buildings across various locations needing to be cleaned, costs spiralling, and sporadic orders for products being placed by employees throughout the day, it can be hard for operations managers to efficiently control inventory.

In this blog, we will explore the benefits of optimising cleaning and hygiene inventory management and provide tips on how to get the right stock at the right time.

Tips for Streamlining Cleaning Supply Procurement Processes

Streamlining cleaning supply procurement processes involves identifying and implementing strategies to simplify and enhance the entire supply chain. From selecting reliable suppliers to establishing efficient ordering and inventory management systems, optimising this essential aspect of facility management can yield numerous benefits. Here are our top tips:

Opt for Automated Product Ordering

By utilising automated ordering portals, businesses gain full control over their stock, ordering only what is needed when required. Additionally, overseeing stock levels for all contracts in one place allows for maintaining optimal stock levels and identifying trends or issues that may impact inventory. With built-in spend limit controls, businesses can stay within their budget and avoid overspending on unnecessary products.

MySupply is a perfect example of this!

MySupply is a simple way to manage cleaning supplies with a range of helpful inventory management features including:

• Online ordering portal that is easy to use.
• Budget controls and spending limit tracker.
• Order approval functionality.
• Personalised, pre-set order lists

With MySupply, businesses can save money and time on their supply chain management processes and stay ahead of the busy world of cleaning contracts.

Utilise Supplier Knowledge to Innovate Product Selection

In order for businesses to improve product offerings while reducing costs, it is crucial to strengthen supplier relationships.

Working closely with suppliers can help businesses reduce costs by gaining access to cutting-edge technology and production techniques that increase efficiency and reduce waste.

Furthermore, close collaboration with suppliers provides companies with access to a broader range of products and materials. This advantage is particularly beneficial for companies operating in highly specialised or niche industries, where suppliers may offer unique products not readily available in the open market.

By fostering strong relationships with their suppliers, businesses can leverage these benefits to stay competitive in their respective markets.

The Benefits of Optimising Inventory Management in the Contract Cleaning Sector

Optimising inventory management in the contract cleaning sector can bring numerous benefits to cleaning companies, improving their overall efficiency, profitability, and customer satisfaction. Here are some of the key benefits:

• Cost Savings: Effective inventory management helps in reducing unnecessary stockholding and wastage, leading to cost savings.
• Improved Productivity: By having the right cleaning supplies readily available when needed, cleaning staff can work more efficiently. They won’t waste time searching for products or waiting for restocks, resulting in increased productivity and more time dedicated to actual cleaning tasks.
• Enhanced Customer Service: With optimised inventory management, cleaning companies can consistently deliver high-quality services. They can meet customer demands promptly and avoid delays caused by inventory shortages, leading to improved customer satisfaction and loyalty.
• Reduced Downtime:  By ensuring a steady supply of necessary items, cleaning companies can maintain their schedules and avoid any interruptions to their services.
• Inventory Tracking and Control: Advanced inventory management systems allow real-time tracking of inventory levels, usage patterns, and expiration dates. This enables cleaning companies to have a clear overview of their inventory and make informed decisions about reordering and product selection.
• Minimised Risk of Stockouts:  By optimising inventory management, companies can minimise the risk of running out of critical cleaning supplies, ensuring they have what they need when they need it.
• Efficient Resource Allocation: With better inventory management, companies can allocate resources more effectively. They can identify slow-moving or non-essential items and redirect resources to more critical areas of their operations.
• Sustainability:  By avoiding unnecessary purchases, cleaning companies can contribute to a more sustainable business model.
• Data-Driven Decision Making: Implementing inventory management systems provides valuable data insights into the company’s performance and purchasing behaviour. This data can be utilised for data-driven decision-making, leading to more informed and strategic choices.

Partner with Castle (EU), and Reap the Benefits

At Castle (EU), everything we do revolves around making your lives easier. Our sustainable cleaning products, staff training, and product supply facilities are designed to help you save time, reduce costs, and provide a better service for your customers.

Whether you’re just starting out in the cleaning industry or looking to take your business to the next level, we’re here to help, innovate, and inspire you. Contact our team today for more information on how we can support your needs.